Job Description
The Records Analyst Supervisor reports to the Manager of Technical Records and is responsible for oversight, training and project management of the staff that receives and files all maintenance documents.
Essential Functions: - Creates the LMS Training Program including the testing and OJT for all aspects of the Technical Records process that includes: 1 Receiving. 2 Tagging. 3 Scanning. 4 Verifying. 5 Filing. 6 Auditing.
- Identifies the priorities for the staff when deploying resources to address the above listed tasks. (c) Initiates the monthly PHC Audits in accordance with the GPM and identifies comprehensive fixes when quality escapes are documented. (d) Assists the Manager of Technical Records with the monthly update of the department metrics from the process tracker. (e) Supervises the monthly distribution of the regulatory reports (i.e., Major Repairs and Alterations) to the CASS department and identifies corrective actions for any quality escapes. (f) Supervises Technical Records staff to ensure aircraft records retention compliance in accordance with CFR 121.380 and GPM Chapter 11
- Audits the FAA Records Retrieval Data Base to ensure all requests for records are captured in the data base and documented on Form #M170. 1 Ensures that no external requests for records have exceeded 5 days without escalating the issue to the Manager of Technical Records. 2 Ensures that no internal requests exceed 10 days without escalating the issue to the Manager of Technical Records. 3 Provides a monthly report of all records requests to the Manager of Technical Records and the Director of Quality Assurance
- Monitors access to the department records and ensure that all access of individuals not employed by Mesa Airlines, Inc. Technical Records is documented on Form #M171.
- Pulls and audits a report of incoming records on a weekly basis (Receiving aging repo1i) and identifies a comprehensive fix for any records not received 10 days after completion in the field. (j) Supervises the audit of all technical records after they have been received, tagged, scanned, verified and filed. Provides a monthly report of audit findings to the Manager of Technical Records. (k)
- Ensures the accurate execution of emergency procedures by conducting emergency drills on a periodic basis. (l) Ensures monthly purging of file documents that exceed the required retention period.
- Performs other duties as assigned by the Manager of Technical Records. Supervises and audits the master copy of all EOs specific to aircraft/system type. 2 Supervises the installation of completed EOs in electronic format on a common drive. 3 Supervises the insertion of completed EOs into the aircraft records.
- Supervises the routine update of all hard copy airworthiness directive records. Conduct periodic audits to ensure compliance via the PHC self-audit. 5 Supervises the update the Major Repair/Alteration Form (Form #M058).
- Bachelor's degree highly desired, but not required
- H.S. Degree or equivalent Required
- Willing to work varied days, hours, holidays and weekends
- Proficient skills in Microsoft office products to include Word, PowerPoint, Excel and Access
- Excellent customer service skills
- Excellent oral and written communication skills
- Able to lift up to 30 lbs
- Working knowledge of PMI helpful
- Experience in team environment helpful
- HTML support experience helpful
*Equivalent education and experience will be considered.
Job Tags
Work at office, Weekend work,